Choosing the right copier for your business really comes down to a checklist of items you will want to go over. These will help you determine what type of copier will be the best copier for your type of business.
Copier repair needs happen, but lets take a look at a few things to look over when you are in the process of choosing the right copier for your business.
What Will the Copier Be Used For?
Just make a list of everything the copier will be used for. What tasks do you need the copier to perform for your business? Some things you might need include:
Copying, Scanning, Faxing, Printing, Folding, Stapling, Binding and Saddle Stitching. Getting an idea of your needs in this area will start you down the correct path.
What is Your Print Volume?
You can lay this out by weeks or months. How much paper are you using? Do you need to printer to print thousands of documents per month? How many employees will use the copier?
How Fast Do You Need to Print to Keep Up With Demand?
If you find out and understand print volume this question is much easier to answer. You might need the machine to take on a very fast print speed and keep up with the print volume you have laid out from above. Do the machines get backed up? This is something to look at next.
How Many Machines Are Needed?
Layout of the office, number of employees, whether or not machines are getting backed up. These are a few things to look at that will help you determine how many machines are needed.
What Are Current Costs?
Get your spreadsheet ready for this one. List all your current costs that are involved with your current copier setup. How much on repairs are you spending? How much on supplies? Are you in constant need of copier repair? Do you frequently have to call a copier sales department?
Answering all of the questions above is a sure fire way to put you on the right track to choosing the best copier for your business. If you have all the info in place beforehand you will be able to make an educated and smart decision about your next copier solution.